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Dedicated
Chapter 1
Chapter 2
Chapter 3
Chapter 4
Chapter 5
Chapter 6
Chapter 7
Chapter 8
Chapter 9
Chapter 10
Chapter 11
Chapter 12
Chapter 13
Chapter 14
Chapter 15
Chapter 16
Chapter 17
Chapter 18
Chapter 19
Chapter 20
Chapter 21
Chapter 22
Chapter 23
Chapter 24
Chapter 25
Chapter 26
Chapter 27
Chapter 28
Glossary
Error
Messages

Accountant’s entries

General Journal entry will be the XE "accountant’s entries"  first window to appear.  That’s a good idea, because that is about all that can be done.  If work is not completed at one session, it can be resumed by clicking File|Accountant’sReview| Continue UsingAccountant’sCopy.

The general journal entry will be useful if you already have reports and know which entries should be made.  The illustration shows QuickBooks 5 with the icon bar option turned on.

The records can be reviewed.  Any necessary and permissible changes may be entered here. The review is replete with no-no messages.  If it is not legal, you get stopped.  For convenience in planning, the table below lists the do’s and don’ts.

Topic Permitted Excluded Reports Generate reports Memorizing reports General ledger transactions Enter new transactions Reconcile new transactions Edit or delete All other transactions View, report Enter, edit, or delete Chart of accounts Add new accounts Re-name accounts Delete accounts Change parent/sub-account status Items (billing items in Item List) Add new items Change associated account (but don’t; see text.) Delete items Change item names Set items inactive or inactive Payroll Items Edit existing   Payroll setup   Enter employee YTD or setup transactions Other entities in lists Add any entities Delete entities Set entities inactive Lists, all entities (accounts, items, names,  payroll items, etc.) Add new  Edit internally Delete Change names Set active or inactive Change order in any list Change parent/sub-entity status Reconciling Reconcile new transactions.   Preferences Temporary changes, for use in accountant’s copy  (See text) Permanent changes in company file Inventory Adjust values of quantities   Forms 941, 940, W-3 Adjust numbers; print Export changes Form 1099-MISC Print

Accounts in items lists can be changed, but this is often better done with written instructions.  If the account is changed by an update from the Accountant’s Review, this will only affect future uses of this item in the regular company file.  If the change is done at the client computer, the option is presented to make it retroactive in all past transactions for this item. 

Preferences fall into two categories: general to QuickBooks, and specific to the company.  General preferences apply independently to each installation of the program. Company preferences apply separately to each company data file.  Company preferences may be changed temporarily in the accountant’s copy, but these changes will not be exported.  Most apply to recording document transactions, and will have no impact during the review.

Within the ground rules, transactions consistent with generally accepted accounting principles and professional skill may be entered (as well as some not meeting these criteria.)  The finished file can be exported back to the using company.