Label printer setup
Labels XE "Label printer" are not small like checks. They are even smaller. The illustration shows part of the choice of label sizes available with QuickBooks 4.0 and 5.0.
Below is a listing of label numbers and sizes, taken from the catalog of McWhorter’s, an office supply chain in
the Silicon Valley.
Laser
Avery inches Inkjet mm
5163 2 x 4 8163 51 x 102
5260 1 x 2.625 8160 25.4 x 66.7
5261 1 x 4 25.4 x 102
5262 1.375 x 4 8162 35 x 102
Tractor
Avery
4030 1 x 3.5, two across 25.4 x 89
4143 1 x 4, two across 25.4 x 102
4145 1 x 3.5, one across 25.4 x 89 (box of 1000)
4013* 1 x 3.5, one across 25.4 x 89 (box of 5000)
4146 1.5 x 4one across 38 x 102
* To use 4013 label, set up for 4145.
Height shown for tractor labels is top edge to top edge. Actual label height is 1/16 inch (1.6 mm) less.
Millimeter sizes are converted and in some cases rounded, but were not observed on packages. Laser and
inkjet labels come in sheets. Partial sheets may be used, observing the dialog for printing labels. The inkjet
labels (also Avery numbers) appear to be the same size, but with surface designed for that ink.
Earlier versions of QuickBooks print only two across on number 4143 or 5261. The printer setup windows
refer to two-across tractor feed labels as “Standard” mailing labels.
Windows 95 printer adjustments
Printers are available to application programs, such as QuickBooks, if they are installed in the Windows
system. Installation of printers is part of computer setup. This section describes adjustments in Windows 95.
The next section discusses adjustments in Windows 3.1 The several screens involved have not been illustrated
. They are not difficult to follow.
Begin in My Computer
by clicking on Control Panel.
Click on the Printers
icon. In the Printers window, right-click on the subject printer, then click on
Properties. The Properties
window accesses the printer controls.
Details
tab brings a window which probably can stand as is. Click on the
Spool Settings button to go on to
the fourth dungeon and get these choices:
Spool print jobs ...
means XE "spooling" that the application (QuickBooks) formats the print job, and writes
it to a hard drive file. Windows reads it from the hard drive and prints it. If spooling is used,
... after last page ...
lets you get back to work most quickly, but requires the most hard drive space. If disk space is
limited, ... after first page ...
uses less space. Considering prices of large hard drives, such a problem should
not be difficult to solve.
Print directly ...
gets the printing done sooner, but you can’t get back to work on
other things until the entire print job has been completed by the printer.
Paper
tab brings up the view of paper choices shown above in
Print Reports.
Fonts
tab probably (depending on printer) has some choices about downloading TrueType fonts. Outline soft
fonts are most efficient, if available. The next best choice is bitmap soft fonts. Graphics will be slow.
Windows 95 is generally effective at setting up optimized conditions. In most cases, the defaults can be used.
When problems are encountered, try changing some of the above settings.
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