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ChecklistsThree checklists XE "checklists:payroll" are included, to help you get organized for starting payroll. The employee record sheet is included to carry information in a convenient form. QuickBooks 5 will print an employee record (Lists|Employees|Employee|Print List) with most of this information, but not all. These checklists represent the real work of starting payroll. With the lists completed, the work at the computer should go quickly. Descriptions follow the checklists. Company Checklist: Company information, including federal and state employer ID numbers, public company name and legal company name. Circular E (IRS Publication 15,) Employer’s Tax Guide (or Circular A, Publication 51, for farms) Special company contribution rates or taxes State unemployment insurance (SUI) rates (employer/employee) and maximum Federal unemployment insurance (FUTA), including possible SUI credit State Disability Insurance (SDI) (employer/employee) rates and maximum Company contributions to health plans, insurance, etc. Employee deductions, common to all employees, or unique to some. Employees, all the basic information, including rates of pay Employee unique deductions: 401k, prepaid health, etc., and whether they reduce income subject to legal deductions, such as Social Security YTD company payroll totals: FICA, MCARE, company paid expenses YTD totals for each employee: gross pay and each deduction or contribution YTD hours worked for each employee (if this is to be tracked) Willingness to take on something new and determination to make it work.
Payroll Item _______________________________ Type _______________ Name Addition, Deduction, or Employer Contribution Based on quantity? (Y/N) ___ of ______________________________ Addition to/Deduction from: ___ Net pay ___ Gross pay Defaults (unless changed for individual employee) Amount or percentage _________ Annual limit $ ___________ Addition or contribution is included in pay subject to, or deduction is before calculating (check all that apply): ___ FWH ___ Social Security (Comp) ___ SWH ___ Social Security (Employee) ___ LWH ___ Medicare (Company) ___ FUTA ___ Medicare (Employee) ___ State Unemployment Insurance ___ State Disability Insurance Expense Account (company contributions) __________________________ W-2 Tracking: __ None __ Other moving expenses (check one) __ Compensation __ 401(k) __ Non-taxable sick pay __ 403(b) __ Other __ SEP 408(k)(6) __ Reported tips __ Elective 457(b) __ Advance EIC payment __ 501(c)(18)(D) __ Dependent Care __ Local income tax __ SEC 457 Distribution __ Second local income tax __ Non-qual plan distrib __ Qualified moving expenses __ Fringe benefits
FromSmall Business Accounting with QuickBooks, by Harry Potto1. May be copied by those purchasing the book. QuickBooks is a registered trademark of Intuit, Inc. Employee Record For QuickBooks Payroll Name ________________________________________ Phone ________________ (in list of employees; first or last name first, for all employees) Name ________________________________________ Alt Phone ______________ (as it will be printed on pay checks) Address ______________________________________ SSN ______-____-_______ _______________________________________ Date Hired ____/____/____ _______________________________________ Released ____/____/____ New Address __________________________________ _______________________________________ _______________________________________ Payroll Item: Salary, or principal hourly payroll item, and payroll expense account in that item, and overtime or other secondary payroll item. Item: _____________Account __________________________ Item: _____________Account __________________________ Base Pay Rate: ________________ _________________ ___________________ As of (date) _____/_____/_____ _____/_____/_____ _____/_____/_____ Overtime Item ________________ Account __________________________ Overtime Rate: ________________ _________________ ___________________ As of (date) _____/_____/_____ _____/_____/_____ _____/_____/_____ Addition (Add) Deduction (Ded) Commission (Com) Company Contribution (CC) Type _____ Item _____________________ Amount (or %) _________________ Effective _________________ Type _____ Item _____________________ Amount (or %) _________________ Effective _________________ Type _____ Item _____________________ Amount (or %) _________________ Effective _________________ Type _____ Item _____________________ Amount (or %) _________________ Effective _________________ FromSmall Business Accounting with QuickBooks. May be copied by those purchasing the book. QuickBooks is a registered trademark of Intuit, Inc. Employee Record (continuation) Federal Taxes: Form W-4 signed _____/_____/_____ _____/_____/_____ Withhold z FWH z FUTA z Social Security z Medicare Filing Status (M/S/MFJ/HH) __________ ____________ ______________ Allowances _______ _______ _______ Extra W/H _______ ________ ________ State Taxes: State Form signed _____/_____/_____ _____/_____/_____ State: _____ _____ _____ Status _______ _______ _______ _______ Allowances _______ _______ _______ Extra W/H _______ ________ ________ “Misc” entry _______ _______ _______ _______ SUI State _______ _______ _______ _______ Sick Pay: Initial hours available ______ Accrues z First of Year z Each pay period Hours accrued per accrual period ______ _____ Max Hours accrued ______ _______ z Reset each year Sick Pay: Initial hours available ______ Accrues z First of Year z Each pay period Hours accrued per accrual period ______ _____ Max Hours accrued ______ _______ z Reset each year Custom Field Information or Notes. FromSmall Business Accounting with QuickBooks. May be copied by those purchasing the book. QuickBooks is a registered trademark of Intuit, Inc. The check list is designed as a foundation for entering all of this information into QuickBooks, and is intended to be copied. When all the information about these items has been gathered into the check list, setting up the payroll items should be a matter of data entry. Canadian employers long asked why there is no payroll system for them. QuickBooks 4.5, a Canadian version with Canadian Payroll, was released as this book was well along in writing. The choice was made between delaying the book, or excluding version 4.5. That version is not covered, the decision being driven by the fact that a book benefits no one (reader, publisher, or author) until it is in print. |
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