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Daily Sales Invoice
Restaurants do not track
customers or individual sales. An
invoice, or case sales receipt, can be set up
to record one day’s sales. It should be
memorized with all of the items left at
zero. They can be filled in with
numbers from the cash register. A
customer name is needed, such as
Daily sales.
The line items should be set up to handle the information from the cash register. The example assumes that the
cash register records and summarizes the tax portion of each customer’s tab. In the memorized invoice, the
sales tax line item will show a percentage. The amount is changed to contain the actual tax collected.
QuickBooks will give a warning, because tax on this “sale” will not be exactly total sales times the rate
. However, the reports will show the sum of the taxes in these items, which will be the total tax actually
collected. The autotax default item at the bottom, with a zero rate, guides the reports to distributing sales by
tax district, and should be there to make the program happy.
Alternatively, the tax line item could be omitted, and the tax calculated at the bottom, on total taxable sales.
This would present a problem, because the total tax recorded would not be the same as the total tax collected.
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